By using the animal journals, every animal's medical treatments, grooming visits, and anything else you can log, becomes trackable and reportable.  You can even set reminders if you need to repeat the journal type again!  You can even export the journal for an animal to a spreadsheet and you can set reminders of upcoming necessities, such as vaccines.

Where do I find it?

You can see all journal entries, including those that are missing, for a particular animal by clicking Journal Entries on the animal’s page.

You can see all journal entries for your organization by clicking Animals > Journal Entries.

Remember that Site Admins can perform all tasks.

The following actions are available for Animal Journal Entries with the specified service and user roles:




User Roles


Able to view animal journal entries

Data Management
Web Site

Journal User
Journal Admin


Able to add animal journal entries

Data Management
Web Site

Journal Admin


Able to edit existing animal journal entries

Data Management
Web Site

Journal Admin


Able to delete animal journal entries

Data Management
Web Site

Journal Admin

Manage the Journal Template

Data Management
Web Site

Journal Admin

Adding journal entries

Once you've entered journal entry types, you can begin to add journal entries for the animals in your care.

Where do I find it?

There are two ways to add animal journal entries.

From the Home page, go to Animals > Journal Entries and then click the Add a Journal Entry button.

From an animal's detail page, click Journal Entries. Then click the Add a Journal Entry for this Animal button.

Animal journal entry fields

The following is an explanation of the fields that you see when you add an animal journal:

Animal Journal

This is an example of what the animal journal looks when added from the Journal Entries off the homepage.

  • Animal ID: This field identifies the animal for which you want to add a journal entry. 
    • If you added the anima from the homepage. click the down arrow at the right of the field for Animal ID # to get the drop-down list of all your active animals.  Select from the list the animal to which the new journal entry belongs.
    • Note if you have added the animal from the animal detail page this will be filled in for you automatically.
  • Entry Type: Select the type of journal entry from the list of all of your journal entries.  
  • Date: Select the date of the animal journal entry. 
    • As with all data tables, the calendar icon on the left is used for selecting a date, and the calendar page on the right is for today's date.
  • Cost: Type in the cost of the journal entry.  Enter $0.00 for an entry that has no cost.
    • If there is no cost for the activity mentioned in the journal entry, be sure to enter $0.00 for the cost.
  • Comment: Enter any comment regarding the journal entry
    • Examples include the name of the veterinarian to whom you took the animal for an exam, or comments about the vet visit.
  • Reminder Date (optional and used for reminders): Select the date to send a reminder if this is journal is something that will be repeated.  
    • For example, a medication is given every month you could ask for a reminder the week before to ensure you have the medication.
  • Due Date (optional and used for reminders): Select a date that the activity in this journal entry is due again. 
    • For example, the date the next dose of medication is due.


Remember to save when you are done adding entries.


For information on how to edit or delete a journal please see our guide: Editing and Deleting animal journal entries

More on Animal Journal Reminders

When you use the optional Reminder Date and Due Date Feilds you are using this feature as a reminder for an upcoming task that you also plan on journaling. 

For example, I may create a journal where I have taken my dog to the vet.  I would have created a journal entry for that visit.  However,  in this example, I know I have a follow up due to two weeks.  I can use the Due Date as a reminder of that appointment.  Furthermore, I can use the Reminder Date for when I want a reminder.  For example, the day before.  

Another thing often used when creating reminders are vaccines.  So, the Due Date is the date the vaccine is next due to be given.  The Reminder Date is the date you want to be reminded to give the next vaccine (usually a week or two before the due date so they can make plans to administer next vaccine)

Important Note

Please note that Animal Journal Reminders are ONLY sent to the creator of the journal and cannot be assigned to anyone else.  

Using the Add Another Feature with the Animal Journals

Once you've clicked Add a Journal Entry from the journal entry list, the form below displays. 

Note that there are two journal entries, and the first one is for Baby Face Furson. After we created the first entry, we clicked Add Another.  When you click Add Another in the Journal Entry page, you add another entry for a different animal.  

Baby Face Furson is Animal ID #1, and the new blank form is labeled Animal ID #2.  All of the animals that you add journal entries for in one sitting will display one after the other, with the entries consecutively numbered. 

In contrast, when you are in the animal's Journal Entry page and click Add Another another entry is added for that animal. 

See Adding a Journal Entry from the animal detail page in this section to see the difference in how the Add Another button works in the two different sections.

Have a question about this topic?

  • No labels