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Your volunteers must have the Content Administrator role in order to manage the files and documents associated with your website.

For information about adding a file or document to an animal's browse page, see the page, Managing animal files in this guide.

Uploading a website file

To upload a new document, click Upload a File from the Web Site > Files and Documents page.

File:  To select a file to upload, click Choose File" and browse to the file you want to upload. 

Description:  Enter a description for the file.

Inline:  Specify if you would like to open the file inline of the browser (within the browser window) or as an attachment (as a file outside of the browser window).

Security Role:  Select the Security Role that a user must have in order to open the file.  

NOTE

If you do not choose a security role, the file or document will be available to the public.




When you have entered all of the information for the new file upload, click Save or Add Another (which saves this file and opens a window to add a new file).

Editing a website file

You can edit the information about your documents and files.  You can do this by clicking the Edit icon next to the file name in the Files list.

You can also select the file by clicking File ID, and from there you can view the information about the file or edit the information.  

NOTE: Clicking the file name opens the file.

Once you're in the Edit menu, you'll find that you can edit only a few things:

  • Description
  • Inline or not
  • Status
    • The Status refers to the status of the file on your website. 
    • You can choose to have it active, for those with the appropriate role to view or download, deactivated, which means the file continues to exist on the server but is not available, or you can delete it.
    • NOTE: Once a file is deleted, it is not available to be reactivated.
  • Security Role

You can also see this information from the Files list.

Deleting a website file

To delete a website file:

  1. Go to the Website > Files & Documents page.
  2. Select the checkbox next to the file(s) you want to delete.
  3. Select Delete from the Actions drop-down menu.
  4. Click OK.

Or:

  1. Open Edit for the file.
  2. Select Deleted from the radio buttons.
  3. Click Save.


Or:

  1. Click the File IDfrom the Files list.
  2. Click the Delete button.

You can also deactivate or edit the file from here.

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