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There are two ways to add animal journal entries. From the Home page, go to Animals > Journal Entries and then click the Add a Journal Entry button.
From an animal's detail page, click Journal Entries. Then click the Add a Journal Entry for this Animal button.
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Animal journal entry
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fields
The following is an explanation of the fields that you see when you click Add a journal entry from the Home page:add an animal journal:
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This is an example of what the animal journal looks when added from the Journal Entries off the homepage.
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- Animal IDAnimal: This field identifies the animal for which you want to add a journal entry. Click
- If you added the anima from the homepage. click the down arrow at the right of the field for Animal ID # to get the drop-down list of all your active animals. Select from the list the animal to which the new journal entry belongs.
- Note if you have added the animal from the animal detail page this will be filled in for you automatically.
- Entry Type: Select the type of journal entry from the list of all of your journal entries.
- For more information on entry types please see our article: About Journal Article Entry types
- Date: Select the date of the animal journal entry.
- As with all RescueGroups.org data tables, the calendar icon on the left is used for selecting a date, and the calendar page on the right is for today's date.
- Entry Type: Select the type of journal entry from the list of all of your journal entries.
- Cost: Type in the cost of the journal entry. Enter $0.00 for an entry that has no cost.
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- If there is no cost for the activity mentioned in the journal entry, be sure to enter $0.00 for the cost.
- Comment: Enter any comment regarding the journal entry, such as
- Examples include the name of the veterinarian to whom you took the animal for an exam, or comments about the vet visit.
- Reminder Date (optional and used for reminders): Select the date to send a reminder if this is journal is something that will be repeated.
- For example, a medication is given every month you could ask for a reminder the week before to ensure you have the medication.
- Due Date (optional and used for reminders): Select a date that the activity in this journal entry is due again.
- For
- example, the date the next
- dose of
- medication is due.
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Click the Add Another button if you would like to add multiple journal entries at the same time. Each time you click Add Another, an additional group of fields will be added to the form. See above. They will be consecutively numbered. |
Adding a journal entry from the animal detail page
When you add a journal entry from the animal's detail page, the name of the animal is filled out automatically. Below is the form for Baby, the same animal we saw in the examples above. When adding a journal entry from the animal's detail page and then clicking the Add Another button, an additional journal entry form for the same animal, in this case, Baby, appears. This form is a different journal entry for the animal you are working with, not a journal entry for a different animal.
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Remember to save when you are done adding entries. |
Editing a journal entry
You can edit journal entries from two different places.
To edit a journal entry from the Animal Journal Entries page, open the journal entry list and click the Edit icon for the journal entry of the animal you want to edit. From this list, you can only edit one entry at a time.
From the animal's detail page (Animals > Animal list), select Journal Entries, then click the Edit icon for the entry you want to edit. In this example, we are selecting an entry for Baby, the animal from the previous examples.
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Remember to save when you are done adding entries. |
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For information on how to edit or delete a journal please see our guide: Editing and Deleting animal journal entries |
More on Animal Journal Reminders
When you use the optional Reminder Date and Due Date Feilds you are using this feature as a reminder for an upcoming task that you also plan on journaling.
For example, I may create a journal where I have taken my dog to the vet. I would have created a journal entry for that visit. However, in this example, I know I have a follow up due to two weeks. I can use the Due Date as a reminder of that appointment. Furthermore, I can use the Reminder Date for when I want a reminder. For example, the day before.
Another thing often used when creating reminders are vaccines. So, the Due Date is the date the vaccine is next due to be given. The Reminder Date is the date you want to be reminded to give the next vaccine (usually a week or two before the due date so they can make plans to administer next vaccine)
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Please note that Animal Journal Reminders are ONLY sent to the creator of the journal and cannot be assigned to anyone else. | ||
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Remember to save when you are done editing. |
Using the Add Another Feature with the Animal Journals
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See Adding a Journal Entry from the animal detail page in this section to see the difference in how the Add Another button works in the two different sections.
Deleting journal entries
To delete a journal entry, select the checkbox next to the journal entry, no matter how you arrived at the entry listing, and select Delete from the Actions drop-down list. An Are you sure message will pop up. Check OK.
To delete multiple journal entries at once, click the checkbox next to each entry you want to delete, then from the Actions drop-down list, select Delete. You can delete multiple entries from the list of all journal entries for all animals, or you can delete multiple journal entries from the entries for one specific animal in the same way.
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