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Please note that because RescueGroups.org must set up this feature for you, adding or updating PDF contracts can take several days to a couple of weeks depending on any changes that are required and our current workload. We can also provide the information necessary for you to update your PDF files yourself for the contract if you have the full version of Adobe Acrobat. The updated files would be sent to our support staff and uploaded to your organization account. |
PDF Contract Setup
RescueGroups.org sets up this feature for you. We take an existing PDF or a Word document and create the required PDF form. We may ask for a small fee depending on the complexity of your contract or the frequency of changes.
Here are some guidelines for creating a Word or PDF document that RescueGroups.org can use as a PDF contract:
- To populate the PDF contract with the animal's information, you must create a question on your Online Form with the "Answer Type", Available Animals.
- Use a single blank field for dates and phone numbers:
- Splitting a date into several fields (day of week/date/month/year for instance) is difficult. We aren't able to split a phone number into area code and phone number, such as:(123) 456-7890.
- To include a field for gender or age, create it as a fill-in-the-blank field: Sex ____ or Age ____. We can't use sex or age fields that are written like this: Male: XX Female: __.
- See the available fields section below so that you can create your contract using those fields.
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If you'd like to get started setting up a PDF contract, send your Word or PDF document to our customer support and we'll take a look (https://rescuegroups.org/support/). We'll let you know if there is anything on in your contract that needs to change before we can use it as a PDF Contract.
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Below are the fields available to add to your contract, separated into categories. The field name is obvious. The description/source column lists the source where the information in a completed form will be pulled. For instance, see adopter-address. You will need to use the Street, City, State, and Postal Zip code fields. The completed form for a specific contract will combine these to create an address string such as 12115 Mackell Lane Bowie MD 20715 (no punctuation).
Contact-related fields
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For foster forms, you can use the adopter fields below. |
The following fields are available for adding to your PDF contract.
| Field name | Description / source | |
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| adopter_firstname | The adopter's first name from the adopter's contact record | |
| adopter_lastname | The adopter's last name from the adopter's contact record | |
| adopter_name | First and Last from the adopter's contact record | |
| adopter_address | Street, city, state and zipcode concatenated together with spaces ex: 12115 Mackell Lane Bowie MD 20715 | |
| adopter_street | The street address only ex: 12115 Mackell Lane | |
| adopter_city | City | |
| adoption_fee | The adoption fee for animal. | |
| adopter_city_state_postalcode | Returns a value like: Toronto, ON M7Aaddress A concatonation of Street, City, State, and Postal code entries on one line with spaces to separate ex: 12115 Mackell Lane Bowie MD 20715 | |
| adopter_state | State | |
| adopter_postalcode | Postal code - zip code(Zip code commonly used in other countries) | |
| adopter_county | Adopter's county | |
| adopter_email | Adopter's email address | |
| adopter_email_alt | _emailAdopter's alternate email address | |
| adopter_phone_home | Home phone number | |
| adopter_phone_work | Work phone number | |
| adopter_phone_cell | Cell phone number | |
| contract_date | The date the PDF contract is generated | |
| submitted_date | The date the Online Form was submitted |
Animal-related fields
| Field name | Description / source | |||
|---|---|---|---|---|
| animal_ | nameName | |||
| animal_id | RescueGroups.org animal ID | |||
| animal_rescueid | Rescue ID | |||
| animal_microchip_number | Microchip number | |||
| age | Age string | |||
| animal_altered | Spayed/neutered | |||
| animal_altered_female | Contains an X for altered female | |||
| animal_altered_male | Contains an X for altered male | |||
| animal_altered_sex | Contains a combination of Unspayed, Spayed, Intact, Neutered, and Female or Male. Examples: Unspayed Female, Intact Male | |||
| animal_birthdate | Birthdate Ex: 5/15/2015 | animal_microchip_vendor | Microchip vendor / manufacturer||
| animal_breed | Primary breed | |||
| animal_breed_secondary | Pulled from the secondary breed field. | |||
| animal_breeds | Combination of primary, secondary, and mixed Ex: Labrador Retriever/German Shepherd/Mixed | |||
| animal_coatlength_long | Returns a value of X for the animal coat length field when the radio button Long is selected. | |||
| animal_coatlength_medium | Returns a value of X for the animal coat length field when the radio button Medium is selected.
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| animal_coatlength_short | Returns a value of X for the animal coat length field when the radio button Short is selected.
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| animal | _size_color | Color (the detailed color from the text field) | ||
| animal_color_general | Color (the drop-down color) | |||
| animal_current_size | General size potential | animal_weightCurrent size and unit of measure Ex: 22 | Pounds Pounds | |
| animal_ | specieshousebroken | Housebroken | ex: Dog, Cat, RabbitEx: Yes | |
| animal_name | Name | |||
| animal_ | speciescatmicrochip_number | Microchip number | ||
| animal | _speciesdog_microchip_vendor | Microchip vendor / manufacturer | ||
| animal_ | speciesother Contains an X for the appropriate speciesmixed | Returns a value of Y or N. This value comes from the animal mixed field when adding/editing an animal. | ||
| animal_ | ageorigin | Origin field | ||
| animal_rescueid | Rescue IDAge string ex: If birthdate is provided: 2 years 1 month If not, general age: Young | |||
| animal_ | birthdateBirthdateinternalid | Internal ID | ||
| animal_sex | Sex | |||
| animal_sexfemale animal_sexmale | Contains an X for the appropriate gender | |||
| animal_ | alteredSpayed/neuteredsize | General size potential | ||
| animal_ | snspecies | Unspayedex: Dog, | Spayed, Intact, NeuteredCat, Rabbit | |
animal_speciescat | alteredspeciesdog | sexspeciesother | Contains an X for the appropriate species | |
| animal_sn | a combination ofUnspayed, Spayed, Intact, Neutered | , and Female or Male.|||
| animal_housebroken | Housebroken Ex: Yes | |||
| animal_color | Color (the detailed color from the text field) | |||
| animal_color_general | Color (the drop-down color) |
Adoption / Contract-related fields
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animal_declawed | Cat declawed question |
|---|---|
| animal_special_needs | Special Needs Ex: Yes |
| animal_special_needs_descr | Special Needs description |
| animal_journal_entries | The values for animal vetting from the animal journal entries.
When using this field on a PDF contract, be sure that the form field "Options" has the "Multi-line" checkbox selected and that a large enough field space is provided to populate with the data. |
Foster-related fields
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Please be aware, if you include foster fields, foster data will always be listed for the Contract fields if it's available in the database, regardless of the privacy setting on the Foster Contact. |
| Field name | Description / source |
|---|---|
| foster_firstname | The foster's first name from the foster's contact record |
| foster_lastname | The foster's last name from the foster's contact record |
| foster_name | First and Last from the foster's contact record |
| foster_street | The street address only ex: 12115 Mackell Lane |
| foster_city | City |
| foster_state | State |
| foster_zipcode | Zip code ex. 01950 |
| foster_postalcode | Postal code (usually used in other countries) |
| foster_city_state_postalcode | Returns a value with city, state and postal/zip code Ex. Bowie, MD 20718 or Toronto, ON M7A |
| foster_county | Foster's county |
| foster_address | Foster's address |
| foster_email | Foster's email address |
| foster_email_alt | Foster's alternate email address |
| foster_phone_home | Home phone number |
| foster_phone_work | Work phone number |
| foster_phone_workext | Work phone extension |
| foster_phone_cell | Cell phone number |
Create
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a PDF Contract for a user
Once the PDF Contract is set up for your form by RescueGroups.org support, you can create a PDF contract using the following instructions below.
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Be sure that the name of the animal on the submitted online form is correct before creating a contract. If an application is submitted with no animal name or with the wrong animal name, you will need to edit the submitted online form before creating the contract. |
- Click , Click Submitted Forms to display the list of submitted forms in your account (Features > Submitted Forms).
- In the list, next to the form you want in converted to PDF formformat, then click the PDF icon. This icon looks like a document with the corner turned down.
- You will see a list of fields that will be added to the contract, like below:
Some of the values are automatically pulled from your RescueGroups.org data, but some may not be, depending on which fields you defined when we setup your contract. You can edit all values before creating the contract. For example, you could edit the Breed name or include more details about the contact.
- Ensure the data is what you want to include on the PDF contractComplete the information on the form. The values are pulled from your database, but they can be changed.
- Click Create Contract. Your web browser should open or automatically download the PDF document and auto-fill the form values.
Saving the Completed PDF Contract
- , which contains the autofilled field values from the specific submitted form.
- When your team opens this PDF, you may be able to fill in or edit other text fields using your PDF application, if those fields were configured when your PDF Contract was first setup. Please note, If an electronic signature field was configured, you will need to use Adobe Acrobat products to complete those fields.
- If you would like to share a final contract at this point, you can print it now. If you want to email or save a digital copy where the form fields are not easily edited, we would suggest you use your PDF application to save a new version using an option such as "Print to PDF" option.
- If you have saved a digital copy, we would suggest adding it to the appropriate Animal and/or Contact record in RescueGroups.org for your team's future reference.
Save the PDF Contract data fields
You can save a You cannot save the completed PDF contract to your computer, or save it for later use. You can, however, save the ".FDF" data file to your computer to save the fields that were entered when the PDF was created. The ".FDF" file contains the data that is used to fill out the form but does not contain the form (PDF) itself. If you save the the ".FDF" file to your computer and then open it at a later time, the PDF file will be downloaded from the Internet and the data from the the ".FDF" file will be used to fill in the information on the form.
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If you have difficulty with your PDF contract, check this troubleshooting list for help or contact support.
You continue to see an older version of your PDF even after update
Your web browser may be caching (keeping an old copy) of the previous version of the PDF file. To force your web browser to download the latest, most current version, press Control-F5 to refresh the document. Check your web browser for the exact steps to hard-refresh, or contact us. See the section on Getting Support in the Getting Started with RescueGroups.org guide.
Error message "This PDF is attempting to launch..."
If you see this message you may need to disable Protected Mode. Use these instructions:
- Open Adobe Reader.
- Click Edit > Preferences.
- Click Security (Enhanced).
- Deselect the checkbox for the option Enable Protected Mode at startup.
- Click Yes.
- Click OK.
- Close Adobe Reader.
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Viewing the PDF Contract may not work inside of Chrome because of until you disable the built-in PDF viewer. There is an issue with the built-in Chrome PDF Viewer. You can disable the built-in PDF Viewer .in this way:
- In the Chrome's address bar, go to about:plugins.
- Click Disable next to Chrome PDF Viewer.
- Go back to the Submitted Forms page and generate the PDF Contract.
Reference: http://productforums.google.com/forum/#!topic/chrome/3IQR2JOX94g
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We recommend that you reboot after disabling the built-in Chrome PDF Viewer. There is a report that after disabling the built-in Chrome PDF Viewer Viewer a reboot may be necessary . Otherwise, you may experience to avoid experiencing a warning box in an inescapable loop. |
Using Firefox (versions 19 and above)
Viewing the PDF Contract may not work inside of Firefox versions 19 and above due to because of an issue with the built-in PDF Viewer. Do the following to tell Follow these instructions to direct Firefox to open Adobe PDF files outside of Firefox:
- Open Firefox.
- Click the Menu icon (sandwich).
- Click Options.
- In the Action column for Adobe Acrobat Forms Document (application/vnd.fdf) select Use Adobe Reader.
- Click OK.
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You can add a pdf contract for any of your forms, including all of your applications or for your contract. This Then you can print out a form at any time. This feature is great for printing a contract before an adoption placement -- the information comes straight automatically from your RescueGroups.org account so you don't have to re-write it on the contract. You can use it to print any contract-type form, including volunteer contracts, home visit forms, etc.
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Find the PDF Contracts icon next to the name of the online form you wish to use as a printable document. Find the document you want to print and tap the PDF icon. Print.
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